Annual General Meeting Minutes

Annual General Meeting
Rotary Club of Truro
November 23,   2009

1.        Call to Order:   President Brian Matthews called the meeting to Order at 12:53pm

2.        Quorum: At 75% of membership present Quorum was established.

3.        Financial Statements: Treasurer Dale Saunders presented the financial statements for the year ending June 31, 2009. He highlighted   the statements of revenue and expenditures as well as statement of position for the Club, Community and Trust Fund Accounts. With no questions Dale Saunders moved the acceptance of his report, Seconded by Joanna Christianson.  Carried.

4.        Amendments to the Constitution and Bylaws:  President Brian Matthews outlined the proposals to update the club constitution and By-laws.  There are identified as follows:

Constitution (As adopted on Jun. 25, 2007)

a)        Article 5 - Four Avenues of Service
Change - New Article which names and describes the Four Avenues of Service.

b)       Articles 6 To 19
Change - Renumbered

c)        Article 12 - Duration of Membership
Change - In Section 4 (a) (1), the required attendance percentage is amended from 60% to 50% in each 6 month period.
Change - A new Section 10 Temporary Suspension is added to allow the Board to suspend a Member for "conduct unbecoming a Member"

It was moved by Wayne Gillis/Seconded by Dale Saunders that these changes been approved.  Carried.

Bylaws (As adopted on Jun. 25, 2007)

d)       Article 14 - Method of Electing Members
Change - In Section 5, the required time for the Board to receive written objections from General Members re a person joining the Club is reduced from 14 days to 7 days.

It was moved by Jim Goit/Seconded by Kathleen Crowell that this change be approved. Carried.

5.        Report of the Nominating Committee:  The nominating committee of Ken MacDonald, Wayne Gillis and Larry Beazley reported on the nominations for President and Secretary for the 2010-2011 Rotary Year.

          Ken Maclean for President

          Arnold Hagen for Secretary.

Ed MacDonald moved the acceptance of the Nominating committee report, seconded by Marilyn Brown. Carried.

The President called for further nominations.  Moved by Garth Coffin, seconded by Kirk Saint that nominations cease.   Carried.

The president declared the nomination of Ken Maclean for President and Arnold Hagen as accepted.

6.        Adjournment: With no further business the President adjourned the meeting.